A downloadable version of this policy can be viewed here.
The Thomas Gifford Trust (‘TGT’) recognises that it has a responsibility to ensure that all reasonable precautions are taken to provide and maintain conditions at the Charlbury Community Centre (‘CCC’) which are safe, healthy and comply with all statutory requirements and codes of practice. Therefore, the TGT will ensure that;
Overall responsibility for CCC is held by the TGT. Trustees of the TGT will ensure that there are sufficient resources available to provide any health and safety equipment, personal protective equipment and training where appropriate. The TGT has formed a management committee to oversee the running of CCC. The chairman of the management committee is a TGT trustee and reports to the Trustees as appropriate.
TGT will encourage all employees, voluntary workers, helpers and sub contractors (hereafter referred to collectively as ‘Staff’) and users of CCC to take responsibility for health and safety matters. The manager of CCC will take responsibility for all day-to-day health and safety matters. The manager of CCC reports to the chairman of the management committee.
One TGT trustee, the Health and Safety Trustee (H&S Trustee) has responsibility to ensure health and safety policy is implemented, and report to other trustees at the regular trustee meeting or more frequently if required. The H&S Trustee will monitor the health and safety policy on a regular basis, and ensure safety records are maintained, accidents are investigated and will keep a watching brief on changing safety legislation.
CCC Manager has the responsibility to provide leadership and to promote responsible attitudes towards health and safety. CCC Manager will:
All Staff have a responsibility to do everything they can to prevent injury to themselves, their fellow Staff members, CCC users and others affected by their actions or omissions at CCC. They are expected to;
All Staff should ensure that they use any equipment provided in accordance with the training and instruction that they have received, inform CCC manager about any serious or imminent danger, and also report any shortcomings that they see in the use of such equipment. If CCC manager is not available, an employee may stop work and/or stop CCC usage and immediately proceed to a place of safety in the event of being exposed to serious, imminent and unavoidable danger.
CCC manager, together with a member of the management committee, will undertake risk assessments from time to time. The chairman of the management committee will review findings, decide what further action, if any, needs to be taken and report to the Trustees as he/she deems necessary. Action required to remove and/or control risks will be approved by Trustees and the management committee will be responsible for ensuring the action required is implemented.
CCC manager is responsible for identifying all equipment needing maintenance at CCC and will ensure that the identified maintenance is implemented and effective maintenance procedures are drawn up.
Any problems found with equipment should be reported to the chairman of the management committee.
The chairman of the management committee will check that new equipment meets health and safety standards before it is purchased or used.
CCC manager will be responsible for identifying all substances which need a COSHH assessment and will undertake the COSHH assessments, ensure that all actions identified in the assessments are implemented and ensure that all employees are informed about the COSHH assessments.
Induction training will be provided for all Staff by CCC manager. Any further training requirements will be decided jointly with the chairman of the management committee.
A first aid box is kept at CCC reception desk and another is in the sports hall. CCC manager and CCC Wellness Manager have been appointed as first aiders.
There is no defibrillator on site. A defibrillator is available on the outside wall of Charlbury Medical Centre which is adjacent to CCC.
All accidents and cases of work-related ill health are to be recorded in the accident book which is kept at CCC reception desk area. All accidents will be investigated by CCC manager and a report will be made to chairman of the management committee. The chairman of the management committee is responsible for ensuring that necessary action is taken to prevent recurrence.
Any “near miss” incident which occurs should be reported to CCC manager who will be responsible for making a report to the management committee. The chairman of the management committee is responsible for bringing issues to the attention of Trustees as he/she deems appropriate
Emergency evacuation procedures have been prepared and are available for inspection at CCC reception desk.
Escape routes are checked weekly and alarms are tested weekly by CCC manager. Inspection and test reports are kept in the Fire Risk Management file in the reception area.
CCC manager may delegate these routine checks and tests to other suitably qualified members of Staff.
Fire Safety Procedures are provided in the document titled Fire Safety Plan.
If staff contravene the provisions of this policy, whether or not in doing so they place the health and safety of themselves or others at risk, they will be subject to appropriate action (whether disciplinary or otherwise) by the CCC Manager or the trustees as the case may be.
The phone number is 01608 811878 and it is manned 9am-5pm seven days a week. You can ring us for practical help, shopping etc. We have a big team of volunteers who can help you.